Carrières

Principales responsabilités

• Incarne et encourage une culture de bienveillance en accord avec les valeurs fondamentales de l'école.
• Soutient et représente le HOS à divers titres au nom de l'école.
• Organise le calendrier du HOS, facilite l'organisation de leurs réunions et met en place des registres de visiteurs dans le système SPLAN pour les personnes venant les rencontrer à l'école.
• Fournit, sur demande et de manière non exhaustive, des services de secrétariat confidentiels au HOS.
• Gère les correspondances entrantes/sortantes, les appels téléphoniques, les courriers, les communications, etc.
• Applique les compétences informatiques nécessaires pour assurer le bon fonctionnement du bureau ; module OASIS Personnel.
• Organise et maintient divers outils numériques liés aux questions scolaires.
• Responsable de fournir des informations précises aux autres bureaux de l'école, selon les besoins, et de tenir les registres officiels du bureau de l'école pour le HOS, à des fins de référence si nécessaire.
• Établit les ordres du jour avec la contribution de l'équipe de direction [SLT].
• Organise les entretiens avec les parents, le personnel et les enseignants.
• Rédige diverses correspondances dans une variété de formats et de modèles, selon les besoins.
• Organise les déplacements du HOS.
• Organise des projets et événements spéciaux avec/pour le HOS.
• Rencontre quotidiennement ou périodiquement le HOS pour examiner les besoins et les priorités.
• Gère les différentes adresses e-mail et répond aux demandes des parents de manière appropriée.
• Rédige les procès-verbaux des réunions du SLT/ELT, tient un registre numérique et distribue la copie finale aux participants de la réunion, selon les besoins.
• Examine tous les procès-verbaux et rappelle à la direction les actions à entreprendre, le cas échéant.
• Point de contact pour les organismes de réglementation tels que le CPE, l'EDB. Transmet les communications de ces organismes au HOS de manière appropriée.
• Gère les réservations des salles de conférence pour l'ensemble du personnel.
• Deals with inquiries - especially during any absence of the HOS and decides how to deal with the query; whether to be referred to another member of staff i.e. Principal, Director of Operations, or resolve on behalf of the HOS.
• Fait preuve de discrétion lors de la communication d'informations personnelles et professionnelles, tant au sein qu'à l'extérieur de l'école.
• Assure une grande confidentialité
• Adopte une tenue vestimentaire professionnelle de direction et une présentation personnelle irréprochable.
• Assure l'entretien et la maintenance des bureaux du HOS de manière professionnelle.

Position Requirement

• Provide quality customer service to new and existing parents.
• Promote and market the school to relevant stakeholders where appropriate.
• Develop and maintain internal community communication channels. 
• Coordinate parent events in order to engage parents in school activities and celebrations.
• Identify and anticipate the needs and requirements of new and existing parents.
• Excellent stakeholder management skills to build a good relationship with internal and external members.
• Ability to work as an individual as well as in a team with exceptional collaborative skills.
• Able to manage situations and remain calm when under pressure.
• Has a strong ability to be organised, keep a clear head and keep track of everything from deadlines to essential files.
• Portrays time-management skills while working on several projects, has the ability to manage own time effectively, priorities, meets deadlines and be the time keeper for HOS on certain projects.
• Able to manage moving parts and project management on certain deliverables and projects.

Application

Interested applicants, please send your detailed resume and 2 reference details directly to the Human Resources Team at HR@xwa.edu.sg.
Kindly indicate the subject of email as: Accounts Executive

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others.We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.

XCL World Academy is seeking to recruit a professional Senior/Accounts Executive. This position will support the accounts department and maintain accurate records and reconciliation of all accounts to ensure compliance with internal and external audit processes. Bookkeeping for XCL World Academy (Singapore) and with specific focus on:
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Main Responsibilities

• Ensure invoicing is on time and accurate for all the fees of the school as per invoicing timeline and student contract.
• Issue receipts for fees collected via cash/bank transfer/cheque and to deposit the fees collected.
• Bank reconciliation on a weekly basis.
• Managing of student management, late joiners, posting of concession, charging of other fee charges and maintaining master file for student invoices.
• Analyse revenue and costing for other incomes for each month end and reviewing concession posting.
• Knowledge of FRS 115 revenue recognition and ensuring our income recognition is harmonised with the standards.
• Analyse month end revenue entries identifying any discrepancies.
• Reconciliation of student numbers with class student list on a weekly basis and updating of student concession.
• Assist in compliance with CPE Requirements in consultation with Registrar department for fee refund and other information.
• Monitor and collect receivables by contacting parents/company via telephone, email, and mail.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Identifying fees outstanding before they become overdue and suggesting any corrective action before it becomes default in payment.
• Identifying the progress made on collections, recording information on sequence of events from first contact to latest outreach or up to date records.

Monthly/Yearly Responsibilities

• Process overseas/local suppliers’ vendor bills/payment and prepare journal entries for accurals and other adjustment.
• Preparation and submission of monthly XCL HQ Reports.
• Preparation and maintenance of schedule for P&L and Balance sheet GL account as part of month-end process.
• Assist with GL month-end closing journals and ensure accuracy.
• Preparation of GST file.
• Support in corporate tax and withholding tax filing.
• Assisting in internal and statutory year end audits.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
• Support line manager in year-end budget and other ad-hoc activities.
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.
• Help in implementing / improving any process and procedures.

Position Requirement

• Diploma / bachelor’s degree in Finance related field is required.
• Technical skills as required for data entry and to participate in weekly meetings.
• Understanding Latest Changes in Financial Reporting Standards FRS 115 and Singapore Tax Rules and implication for company.
• Late sitting whenever required to complete Time Sensitive task.
• Proficient in using Microsoft Excel with a specific focus on pivot, Vlook up & Sum and, experience with formatting summary reports, Phoenix Microsoft Dynamics, and Oracle NetSuite. (Experience with NetSuite Accounting software would be an advantage).
• Prior experience in using ISAMS, Managebac & Open Apply would be an advantage.
• Excellent communication skills in English (verbal and written).
• Strong character and integrity with the ability to work independently as well as in team, time management, attention to detail.
• Positive mindset and excellent interpersonal and communication skills to liaise with other departments on a regular basis.

Application

Interested applicants, please send your detailed resume and 2 reference details directly to the Human Resources Team at HR@xwa.edu.sg.
Kindly indicate the subject of email as: Accounts Executive

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others.We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.

XCL World Academy (Singapore) is seeking dynamic, experienced and flexible Relief Teachers who are able to teach Early & Primary Years classes such as EY, PY Homeroom, PE, Music and Art for students from Pre-K to Grade 5 to cover full time teachers for temporary periods.

Preference will be given to teachers who have relevant subject-specific IB PYP experience, as well as a clear track record of teaching in international school settings. Due to the nature of the contract, candidates must be residing in Singapore and be eligible to work in Singapore.

Main Responsibilities

• Teachers should be willing to contribute positively to the collaborative culture of the School.
• Demonstrates to professional ethics, international mindedness and the school’s mission
• Adheres cooperatively to XCL policies and regulations, including duties, deadlines, programme requirements (IB).
• Seeks clarification in case of lack of clarity in order to fully meet all expectations of the role and sets and maintains consistently high standards.
• Contribute to the development of curriculum and assessment documentation

Person Specifications

• Preferred minimum 2 years of relevant IB programme experience
• Undergraduate degree from a recognised university or college
• Teacher professional certification specific to applied position
• Teaching experience and professional certification specific to applied position
• Minimum of two years’ experience as a class teacher, preferably in an international K-12 school

Application

Interested applicants, please send your detailed resume and 2 reference details directly to the Human Resources Team at HR@xwa.edu.sg.
Kindly indicate the subject of email as: Relief Cover Teacher (Early & Primary Years).

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others.We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.

XCL World Academy is seeking dynamic, experienced and flexible Relief Teachers who are able to teach or comfortable covering all subjects (Physical Education, The Arts, Design, Modern Languages, Individuals and Societies, Language and Literature  Mathematics & Science) across the Middle Years Programme and Diploma Programme (Grades 6-12) to cover teachers who are absent on medical or other leaves.  

Preference will be given to teachers who have relevant subject-specific IB MYP/DP experience, as well as a clear track record of teaching in international school settings. Due to the nature of the contract, candidates who are Singaporeans, Singapore Permanent Residents or have a pre-approved pass (Eg: Letter of Consent) to work in Singapore will be considered for the role.

* Candidates who require a work pass to work in Singapore will not be eligible for this position

Main Responsibilities

• Teachers should be willing to contribute positively to the collaborative culture of the School
• Demonstrates professional ethics and international mindedness, and supports the school’s mission
• Adheres cooperatively to XCL policies and regulations, including duties, deadlines, programme requirements (IB)
• Seeks clarification in case of lack of clarity in order to fully meet all expectations of the role and sets and maintains consistently high standards
• Contribute to the development of curriculum and assessment documentation

Person Specifications

• Preferred minimum 2 years of relevant IB programme experience
• Undergraduate degree from a recognized university or college
• Teacher professional certification specific to the applied position
• Teaching experience and professional certification specific to applied position and age range
• Minimum of two years’ experience as a class teacher, preferably in an international K-12 school
• Cover arrangements will be informed to shortlisted candidates in the early morning or a day before the commencement
• Candidates must be comfortable commencing work within a short notice period

Application

Interested applicants, please send your detailed resume and 2 reference details directly to the Human Resources Team at HR@xwa.edu.sg.
Kindly indicate the subject of email as: Relief Cover Teacher (Secondary Years).

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others.We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.